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Social intranet solutions

Collaboration

Use a Workspace to collaborate with others on a particular project. Here you can collect and create the material you need, together with your team.

Discussion trail

Discuss

Get involved by commenting, sharing and liking, just like on your favourite social media websites. Let your thoughts flow creatively. You never know where the next big idea is going to come from!

Discussion trail

Show what can be done and collect the results. Share access to internal and external resources wider and faster. Get immediate feedback to improve and decide.

Case management

Some projects are more complicated and need different groups of people to get involved at particular stages. We use the metaphor of a train journey to make this intuitive. Check the status of the project at a glance, and help it to reach the next milestone on the way to completion.

Discussion trail

See who’s already working on individual tasks, and how they are coming along.

Risk Assessment

Healthy Workplaces - it's good business

In every company or organisations numerous risks are present which can endanger the health of its employees. This could be an accident involving one of the machines, exposure to dangerous substances, repetitive strain injuries… All these can cause outages of staff and a throttled production. Then there are still the costs for repairs and healthcare. Not to mention the danger to your reputation.

Safety at work - it’s up to the boss

In many countries employers are required by law to provide safe and healthy workplaces. Apart from legal considerations, it also makes sense from the economic perspective to keep employees healthy and motivated.

To achieve this, many organisations are already using the instrument of risk assessment. Often considereable effort is put into this process, combined with a large paper trail.

But what if a risk assessment could be performed with less effort, yet better structured? And what happens if your organisation evolves and you need to keep your documents on safety procedures up to date?

Take a look at our Online Prevention Kit…

A Risk Assessment enables you to identify risks and tackle them head on!

A Risk Assessment consists of two parts: a list with all the risks in your company and a plan on how to deal with them. These two components allow you to limit the risks to your employees, and thereby also the financial risk.

The questionnaire: centrally defined - answered on site

It is up the the appointed safety and health experts in a large organisation to define a list of all potential risks and create a well-structured questionnaire. But ticking off the individual questions needs to be done on site, and this job usually falls to the respective head of a production facility or chief technician. It is important that the questions are presented in an easy to use tool with a clear structure, so that performing a risk assessment will not be perceived as tedious extra work.

Reducing risks in four steps

These four steps are the best way for reducing the risks:

  • Identification: All potential hazards in the company on the list are answered with Yes or No.
  • Evaluation: All found hazards are assessed for their priority.
  • Action Plan: Measures are defined on how to tackle the risks: who will do what and until when?
  • Report and keep it up-to-date: The current state of your risk assessment and the action plan can be downloaded at any time.

See these steps in action…

The Online Prevention Kit* in Action

Step 1: Identification

The Occupational Safety and Health experts of your organisation have created a questionnaire for all hazards (via the the built-in content management system). Now the individual heads of the different departments can go answer the questions based on the situation on site.

Identification - evaluation - estimated priority

In this process, it is sometimes much easier to stand directly in front of a machine or production facility, rather than sitting at the desk back in the office. Therefore the questionnaire can be answered just as easily on a smartphone or tablet device - no extra app needs to be installed!

Step 2: Evaluation

It is up to the creators of the questionnaire to define how the priority for each risk should be set:

  • Calculated: Based on the answers for frequency, probability and severity
  • Estimated: A simple choice between “low”, “medium” and “high”
  • Pre-set as “high”: For hazards that are marked as especially important
  • Skipped: In this case, the content creators must set the priority beforehand

Identification - via smartphone

You can interupt your risk assessment at any time during any phase, and pick up where you left off next time. All your replies are kept, but only you have access to them!

Step 3: Action Plan

To tackle the risks that have been identified, an action plan is created. For every hazard, one or more measures can be defined - in other words, an instruction on what to do, who is responsible and until when the measure should be completed. Optionally, every measure can also be assigned a budget.

This will enable you to deal with your hazards, one by one.

Action plan

Step 4: Reporting - Keep it up to date

Improvements are never finished! After implementing the plan you discuss its progress with your employees every year. If you make changes in the company, the risk assessment needs to be adjusted, too. So, if you have finished your (first) risk assessment, you have started to improve the health and safety standards in your company. And you will have provided thorough documentation on the results to all involved parties.

Session - reporting

See the tool live!


* The Online Prevention Kit was developed by SYSLAB and TNO under the name “OiRA - Online interactive Risk Assessment” in cooperation with Simplon and Cornelis Kolbach in commission of The European Agency for Safety and Health at Work (EU-OSHA) as part of the Healthy Workplaces campaign.

The Risk Assessment Tool is available as online interactive solution.

Book a demo

Sign up for your free demo and try out this amazing and easy-to-use risk assessment tool. We will guide you through the system using screen sharing and answer all your questions!

Request demo…

Organisations already using our risk assessment tools include:

TNO innovation for life (NL) INAIL - Workers Compensation Authority (IT) INRS - National Research and Safety Institute for occupational Accidents Prevention (FR) EU-OSHA - Online interactive Risk Assessment / OiRA (EU) Ministry of Employment and Social Policies (IT)

Web solutions

A good intranet is at the heart and soul of an organisation. It's where people go to get answers to their questions, and where they share their work and collaborate with each other.

Few people really love their intranet

Nearly every company already has an intranet, but few people actually enjoy using it. Often it was introduced as a static system to solve the need to share information. But then it is expected to function also as a productivity and collaboration tool. It grows organically and runs into problems coping with new requirements that were beyond the original design. Over time many an intranet has become a storage yard for obsolete documents, as everything is kept and nothing is retired. It can become frustrating to find the content you need and also to add new content which others can find.

Intranets are complex systems

An intranet models the inner workings of an organisation. It is a dynamic environment, which changes and adapts to external forces along with the organisation. A good intranet is flexible enough to do that.

What makes a great intranet?

A great intranet puts the needs of the people who use it above all else. Gathering business requirements from the employees before any technology planning is critical to success. The difference between home and work is blurring as more “digital natives” enter the workforce. A modern intranet must support social media tools and digital communication. Outdated information results in people using incorrect data and ultimately losing faith in the system. An intranet should be the best place to find the information you need, and to share the information you have with others. You should know that the most relevant, current and accurate information is at your fingertips.

Intranets are powerful

We care about making great intranets because we know how powerful they can be. The hub of your organisation, where ideas and connections are cultivated and barriers to getting your job done are taken out of the picture. This is what we strive to create.

Illustration

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Let’s work together

If your company already has a web team, we can share our experience and join in on development projects. In addition to software development, we can help with technology selection, strategy development, procurement as well as project management.

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Assessment

We can assess how well your existing systems fit your organisation’s processes and goals. Based on our analysis, we can then recommend particular Open Source solutions that can supplement or replace parts of your system. With a clear picture of your requirements and an overview of the available solutions, you can make an informed decision on which technological investments can have the greatest impact.

Python and Plone consultancy

Experience with a wide range of technical solutions over the years has convinced us to specialise in a particular technology stack. We use Linux and Python as the basis of all our solutions. Our CMS and intranet systems specifically are built with Plone, a well respected, battle hardened and flexible CMS. SYSLAB.COM is one of the largest and most experienced Plone development companies in Germany. We facilitate organisations in scaling their platforms effectively for high volume. If your team needs some extra support or training, we can provide tailor made courses and advice on best practise development, testing and deployment. Naturally, we can also help integrate Plone systems with the databases and user management systems you already have in place.

Design and usability

User experience is even more important than the technology under the hood. In order to give our clients an accurate impression of how the finished product will look, we have created an Open Source prototyping framework for designers called Patterns. This framework allows a designer to create a fully working prototype without any server side code. Your team can click through this prototype at an early stage in the process, giving us a chance to iron out misunderstandings and explore additional ideas before we start working on the server side implementation. This approach is invaluable for ensuring we are working in the right direction and collecting feedback. We also take considerations such as accessibility and support for mobile platforms into account during this stage so that we work towards a comprehensive solution. Once the prototype phase is complete, we don’t throw it away. We develop the server side code to hook into the prototype. This ensures that you get the exact user experience you expect. It’s also worth noting that since we already use a modern and user-focused CMS as the basis of our systems, a custom design is not always necessary or appropriate.

We offer bespoke solutions, unique to your organisation's structure and processes. Customisation may involve augmentation or adaptation of standard solutions, or creating entirely new systems to fit your needs.

View showcase: OiRA - Online interactive Risk Assessment

Open Source

We build Open Source Software because we understand the power of working together effectively. By sharing the code we write, and by using the code others write in an open manner we can improve the collective code base together. The constant refinements and enhancements feed back directly to our customers. Since more developers are familiar with the code, there is a large pool of talented developers we can draw from. This is what makes it possible to provide solutions for even the most niche requirements.

There is no licence fee associated with using the software. This doesn’t only save money, it also makes it easier to work in larger groups and experiment with alternative approaches to reach the best solutions. Because we don’t get income from royalties, our business model is to provide services, custom solutions, integration and maintenance.

Advantages of Open Source software:

  • Security: Many people can identify security issues, so bugs are fixed early.
  • Independence: With Open Source software there is no vendor lock in.
  • Extensibility: There is no artificial limit on how the software can be extended.
  • Cusomisation: Software is adjusted to match the exact requirements.

Custom solutions based on standard software

The Open Source ecosystem covers every field imaginable. Mature and reliable technologies are available which can often be used without any customisation. Where possible, we take advantage of these solutions and apply them to your organisation as appropriate.

Stable and future proof

We implement solutions closely following the best practices for core Plone and Quave development. This is necessary to assure that solutions can be easily upgraded and don’t conflict with security hotfixes. We are happy to also provide service levels to maintain all custom development - just specify your needs, we will cover them.

For us the relationship with our customer does not end with a project. Businesses change as the world does around them. And so also software has to adapt over time. Together with our partners, we provide a competent network to address your concerns at all times. It doesn't matter whether you need a contact for occasional questions or regular support, monitoring and system health checks. We have the right solution for you.

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Helpdesk

Do you have your own inhouse team and just need help with difficult questions? Our Helpdesk might be the right solution. You get access to your dedicated developer who is familiar with your system and can answer in depth questions, debug strange behaviour, explain usage alternatives and even do smaller developments to smoothen system behaviour.

Hotfix support

Do you want to stay up to date with the latest hotfixes? Our Hotfix support makes sure you get informed on new hotfixes and we help you to install them in a timely fashion - or even install it for you. This way you can be sure to be always optimally protected against attacks from the outside.

Upgrade services

If you are running a Plone site that is exposed to the internet, you might want to stay up to date with software upgrades. This is usually no problem if you stick to Plone. But if you have custom development installed, incompatibilities might pose problems underways. We can help you analyse and fix them to assure you can upgrade your site.

Performance tuning

Has your user base grown massively? Is the amount of data quite big after running a site for a few years? Is there a view that takes ages to load? Does the site sometimes get unresponsive? We do have the proper tools and skills to analyse any performance issues and know the proper remedy. It doesn’t matter whether the problem is inefficient custom code, lack of caching or network connection issues. We can speed up your site.

News

Newsflash

People

Alexander Pilz Operations Director — Experienced project manager with in depth background as software developer and system architect. Specialising in managing distributed international teams.
Wolfgang Thomas Technical Director — Specialist and allrounder with extensive experience in software design and architecture. Deeply rooted in Open Source technology and team management.
Lotte Nielsen Business Development Manager — Managing all aspects of marketing, event management and press relations. The sharp eye and relentless reminder in sales support.
Cillian de Roiste Senior Developer — Skillfull continuous integration tester, Python veteran, eclectic digitalist and passionate Nix enthusiast.
Jan Carel Brand Senior Developer — Python veteran, JavaScript expert, XMPP helmsman, patternslib evangelist and a sound sceptic of the digital community.
Manuel Reinhardt Senior Developer — Thorough Scrum practitioner, passionate Python juggler, systems administrator, process keeper and whisky connoisseur.
You? Would you like to work with these highly skilled people? Please have a look at our vacancies…

…plus a team of highly skilled and open-source devoted developers, designers and administrators.

Are you our next UX and Design Engineer?

We are looking for a UX Engineer specialising in Design and Javascript.

Are you able to connect knowledge about design with development? Do you have a couple of years working experience and live in or around Munich? You speak english? Then you are the right candidate for the job!

At syslab.com you will work closely with our design team to translate concepts into living, breathing prototypes. Your primary responsibilities are analysis, design and implementation of software projects connected with Python and Plone backends. You are deeply involved in all aspects of your projects, which you follow up on from acquisition to service. You will also keep contact to the community and release your projects as Open Source.

Besides that you will:

  • Deliver innovative, engaging prototypes using the latest in front-end technologies
  • Work with and extend the emerging Open Source patternslib project
  • Advise, collaborate with and synthesize feedback from UX designers and researchers
  • Fulfill several project requests simultaneously while meeting tight deadlines
  • Serve as a mentor for junior UX engineers and peers
  • Assist backend engineers with final development of customer products

We offer

... an enjoyable environment - we work where it is best. At the office, at home, in the park. We use conventions only for our programming techniques. We think that you thrive if you get your flexibility. As everybody depends on each other, we have a good and productive working climate.

About Syslab.com

We create innovative solutions based on content management frameworks. As an alternative to commercial monolithic ECM software, we strive to tie the best components of Open Source software together to match the individual needs. Doing so we are not bound to any specific industry but service the general need for information management. Our team is small but experienced and international and we use modern tools and technologies to achieve what we want.

Interested?

Then do not hesitate to send your application by e-mail to info@syslab.com.